Booster Club Meeting Format

I. Welcome and Opening Remarks

• Call to order
• Welcome to attendees
• Introduction of board members and any special guests
• Purpose of the meeting

II. Review and Approval of Previous Meeting Minutes

• Confirm accuracy of minutes from the last meeting

III. Treasurer's Report

• Financial overview of the club
• Review income and expenses since the last meeting
• Current account balance
• Discussion on any outstanding payments or upcoming expenses

IV. Fundraising Updates

• Recap of recent and ongoing fundraisers
• Progress towards fundraising goals
• Discussion of upcoming fundraising events or initiatives
• Input and ideas for new fundraising opportunities

V. Program Updates

• Coach's report on the team's performance and upcoming events
• Updates on any changes or developments in the Swim and Dive program
• Recognition of achievements or milestones

VI. Committee Reports

• Updates from sub-committees (e.g., Meals, Events)
• Discussion of any challenges or needs within committees
• Coordination of efforts and support for ongoing initiatives

VII. New Business

• Discussion of any new proposals or initiatives
• Suggestions or ideas from members
• Planning for upcoming events or projects

VIII. Parent and Athlete Support

• Encourage and discuss ways to enhance support for athletes
• Recognition of outstanding contributions by parents or athletes
• Open floor for suggestions on improving support structures

IX. Communication and Outreach

• Updates on communication strategies
• Discussion on improving outreach to parents and the community
• Social media updates and strategies

X. Questions and Open Floor

• Inviting questions or comments from attendees
• Opportunity for members to bring up concerns or suggestions
• Suggestions for the next meeting's agenda items

XI. Next Meeting and Adjournment

• Schedule the date, time, and location of the next meeting
• Confirm any action items or follow-ups
• Thank attendees and officially adjourn the meeting